BEPAY MASTER

 
Payroll software is the version of an application or software which allows the computing of the number of productive hours or minutes of an organization’s employees. That is to say; it helps the calculation of the remuneration of employees based on the attendance tracking systems.
The system merges HRM as a discipline and in particular its basic HR activities and processes with the information technology field, whereas the programming of data processing systems evolved into standardized routines and packages of Enterprise Resource Planning (ERP).

This system is and can be fully customized to suit and solve any kind of different challenges faced in terms of human resource management. We have three different modules of Time and Attendance to suit different organizations’ needs with for different challenges:-

  • Web Based Payroll Management System.
  • Desktop Payroll Management System.
  • Cloud based Payroll Management System.

 

1.2 PAY FEATURES

1.2.1 SYSTEM REQUIREMENTS:

TMS Implementation Requirements.

  • Internet or LAN connection between the database and Biometric device.
  • WAN/LAN and Power supply connections at the selected points of biometric devices
  • Corei3 processor or above server/PC with windows 10 or above.
  • 8GB RAM/ROM as minimum or above
  • 20GB free storage space for enough data storage since the system involves downloading of reports.
  • Microsoft office package for any reports downloaded in Excel and Word formats.
  • Secure Sockets Layer (SSL) and Malware basic protection or above level of security.
  • Adobe acrobat reader for all the PDF format report downloads
  • Uninterruptible Power Supply (UPS) to run the system server/PC and the biometric devices for atleast 1 hours.

Configuration Setup.

  • Comprehensive employee master.
  • Multiple record grouping levels for accurate analysis.
  • Detailed parameters to customize application for specific environment.
  • Customizable processing periods.
  • Holiday/off duty/permission setup as per organization policy.
  • Fully configurable to suit any organizations policies.
  • Central client/ server architecture. Sal server database.
  • Multi Company, Multi-user, Multi-location.
  • Multi-Client Licensing and Monthly/yearly subscription modules (Payment gateway should be provided by ownership)
  • Multiple currencies.
  • Supports all network infrastructures.
  • MYSQL database.
  • Handles both regular and casual employees.
  • Easy to use design.
  • Completely parameterized system to suite TAX regulations.
  • Toggle between the months to review / print any historic data.
  • Seamless integration with Time attendance, and Accounting systems.
  • Supports full third party software integration.
  • User Defined Payments/ Deductions.
  • Exports payroll reports to Excel, CSV and PDF

Communication Module.

  • Can be fully integrated with multiple ERP and attendance systems.
  • Multiple technologies can work on the same software, providing flexibility to the user.
  • Auto extract attendance data from device at scheduled intervals.
  • Synchronize with various hardware across multiple locations.
  • Auto integration of download data into application.

Main Features.

  • Salary Processing
  • Advance/Loan

 

 Salary Processing.
A salary is a form of periodic payment from an employer to an employee, which may be specified in an employment contract. It is contrasted with piece wages, where each job, hour or other unit is paid separately, rather than on a periodic basis. From the point of view of running a business, salary can also be viewed as the cost of acquiring and retaining human resources for running operations, and is then termed personnel expense or salary expense. In accounting, salaries are recorded in payroll accounts.
BACKEND SYSTEMS LIMITEDAdvance/Loan.
Payroll advance refers to a form of a short-term unsecured loan extended to employees, allowing employers to release payroll money in advance. The main purpose of this loan is to help cover unexpected expenses, which must wait till payday.
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Gratuity Processing.
Gratuity is defined as a benefit given by the employer to the employee for rendering services continuously for five years or more. It is a mandatory and monetary benefit usually given at the time of employee separation from organization or retirement. But there are certain rules which make an employee eligible to receive gratuity.
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Arrears Processing
Arrears is a legal term for the part of a debt that is overdue after missing one or more required payments. The amount of the arrears is the amount accrued from the date on which the first missed payment was due. The term is usually used in relation with periodically recurring payments such as rent, bills, royalties, and child support.
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National Social Security Fund (NSSF)
The National Social Security Fund (NSSF) is a quasi-government agency responsible for the collection, safekeeping, responsible investment, and distribution of retirement funds from employees of the private sector in Uganda  who are not covered by the Government Retirement Scheme. Employer will contribute 10% and employee will be deducted 5% of their salary earned monthly. Participation for both employers and employees is compulsory.
Pay As You Earn (PAYE)
A pay-as-you-earn tax, or pay-as-you-go in Australia, is a withholding of taxes on income payments to employees. Amounts withheld are treated as advance payments of income tax due. They are refundable to the extent they exceed tax as determined on tax returns. PAYE may include withholding the employee portion of insurance contributions or similar social benefit taxes. In most countries, they are determined by employers but subject to government review. PAYE is deducted from each paycheck by the employer and must be remitted promptly to the government. Most countries refer to income tax withholding by other terms, including pay-as-you-go tax.
Provident Fund (PF)
Provident fund is another name for pension fund. Its purpose is to provide employees with lump sum payments at the time of exit from their place of employment. This differs from pension funds, which have elements of both lump sum as well as monthly pension payments. As far as differences between gratuity and provident funds are concerned, although both types involve lump sum payments at the end of employment, the former operates as a defined benefit plan, while the latter is a defined contribution plan.
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Pension.
A pension is a fund into which a sum of money is added during an employee's employment years and from which payments are drawn to support the person's retirement from work in the form of periodic payments. A pension may be a "defined benefit plan", where a fixed sum is paid regularly to a person, or a "defined contribution plan", under which a fixed sum is invested that then becomes available at retirement age. Pensions should not be confused with severance pay; the former is usually paid in regular amounts for life after retirement, while the latter is typically paid as a fixed amount after involuntary termination of employment before retirement.
Notifications/Alerts.
Notifications (formerly known as Echo, commonly called pinging) is a system designed to inform users about new activity in payroll systems in a unified way. It provides notifications to users for a number of events related to their salary account, including new talk page messages, edit reverts, pay slips, Leave or links etc. These can by SMS or Email.
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Reports.
Some of the payroll analysis reports


  • Salary payments report.
  • Individual Payslips report
  • NSSF Report.
  • PAYE Reports.
  • Monthly Salary Statement Report.
  • Advance Paid or Collected report.
  • Salary Components report.
  • Customizable reports.
  • Employee wise salary report.

 

Salary payment report.
BACKEND SYSTEMS LIMITEDSalary Payslips.
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Export Reports to various formats
     
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Multi-Level User Access rights

BACKEND SYSTEMS LIMITED Time & Attendance software will allow to create multiple users and each user can access one or more branch details. Forex. User from Head office can access all branch details but branch manager can access his / her branch staff details.
Moreover, BACKEND SYSTEMS LIMITED Time & Attendance software will allow to take the control of entire menu system. i.e. one supervisor can access shift menu when others cannot depending on user rights assigned by systems admin. One can create / edit employee but cannot delete employee.

status.

2.0 BACKEND SYSTEMS LIMITED PMS EXPERTISE

 
We have various products from out basket. We can proudly say that we have solved a variety of difficulties of our clients in the time of our existence in the biometric technology of Uganda and in other areas of our service provision. Our Clients have continued to appreciate our high value-adding solutions and have regarded us more as growth partners.

The IT Industry simply can’t afford solutions that don’t come with full assurance of stability and a reliable support organization. This is where BACKEND SYSTEMS LIMITED comes in. We Design, Deploy, Integrate, Update, Manage, Maintain, train and support, services and products for our esteemed clients.

Finally, having introduced and expressed BACKEND SYSTEMS LIMITED to you and your institution, we therefore propose our Payroll management System (PMS) and you will not regret partnering with us as your ICT service provider. We are committed to satisfying our customer needs thus driving you towards achieving your Goals.

3.0 PMS INTEGRATION

All our software solutions are customized hence can be integrated with any other third party systems like SAP, CRM, TALLY and any other kind of ERP systems for easy communication and transmission of data for a better service delivery.

In case of any integrations, our client should be able to link us with the other software solution service providers for the better and quick integration process but if all solutions are From BACKEND SYSTEMS LIMITED, then it’s automatically done during installation period.

 

4.0 CONCLUSION

 

In conclusion, this Time and Attendance Management Systems will achieve its purpose. It will give a huge lift to the company’s operations. Whatever that you have been doing manually will completely be shifted to the computerized process and this will enable the company to carry out its operations more quickly than before. This will also give a wider spectrum of communication to both all your departments especially the HR & Finance departments since all the work processes will have been computerized resulting to more efficient processing of data.

The new system will result in giving numeric advantages to the company. Accessing and processing of data can be done with a single click. Data manipulation has become simpler and the cost factor has been reduced. It is faster and more efficient processing of data. It is less time consuming and operations are more transparent. Communications and interaction between the users will be more efficient.

Below are few of our happy clients using our Pay Master:-