Our Canteen Management System (BEMEALS) is a software solution that automates and streamlines the operations of a canteen or cafeteria. It helps manage food ordering, payment processing, inventory tracking, and meal distribution efficiently. These systems are commonly used in workplaces, schools, hospitals, and other institutions where food services are provided.

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Types of Canteen Management Systems

Standalone Systems – Used for single-location cafeterias with basic billing and order management.

Enterprise Solutions – Integrated with HR, payroll, and finance systems in large organizations.

Cloud-Based Systems – Accessible online, allowing remote monitoring and real-time updates.

POS-Integrated Systems – Combines point-of-sale (POS) features with canteen operations for faster transactions.

We have three different modules of Canteen management system to suit different organizations’ needs with for different challenges:-

• Web Based Meals Management System.
• Desktop based Meals Management System.
• Clod based Meals Management System.

Work Flow.

Employees will visit the on-premises canteen or food order counter. They must Punch into the available Biometric device by either fingerprint/face/Pin/Card. One Punch based on the food break time; Token will be printed as one copy to the employee. Employee will go straight to the food counter, hand over the token to whoever is receiving them from the side of the service provider and get served his/her breakfast/lunch/Dinner/etc meals.
Once the employee takes meals or Food, the Food counter person accepts the order with or without updating the employee/employer contribution rate depending on the installed infrastructure, as he/she retains the token for accountability.

Main Features.

• Define Food Timings for example Breakfast, Lunch, Dinner, Supper etc
• Define Employee / Employer Contributions towards meals
• Single Employee Database for Time & Attendance and Canteen Management Systems
• No multiple entries
• Canteen token number generation for a day and meal basis
• Do away with manual system of maintaining the coupons
• Easy to integrate with existing Face / Fingerprint / RFID Card based Terminal as long as the client has the device sdk from the manufacturer,
• Provides cash less and free transactions
• Easy and simple to install and maintain
• Fast transaction capabilities

• Accounting is made easier between the company and the caterers
• Reconciliation between caterers and client is made easy
• Exact records of transactions can be monitored and calculated
• Integrate with counter machine to get the total consumed meals
• Integration with external printers to print meal coupons/tokens
• User profile management to ensure a high level of security in the system.
• Client server architecture.
• Multi branch management.
• Shift wise token printing as per time and attendance
• Multi company management.
• Exports reports to Excel, CSV and PDF.
• One step backup and restore.
• Controlled access to reports.

Coupon Sample:

Token will be printed as one copy to the employee. Employee will go straight to the food counter, hand over the token to whoever is receiving them from the side of the service provider and get served his/her breakfast/lunch/Dinner/etc meals.